Who is this article for?

Administrators responsible for managing employees.

Administrator access is required.

An employee profile provides a comprehensive record of an individual's compliance for a worksite, including mobilisation requirements, job title requirements, skill records, and personal details.

1. Accessing a profile

To access a employee's profile:

1. Enter the employee name in the search field.
2. Click the Profile button for the employee to display their profile.

2. Reading the profile

The upper section of a profile displays:

• Photo – click View QR code to display the employee's unique QR code
• Name
• Ideagen Workforce Safety ID Number – the employee's unique ID number

• Job title – click to view the employee's job title(s) including their status
• Company – shows the company that employs the individual

Click More to access:

• Current skills overview – lists all valid skills recorded on the employee's profile
• Remove from company – used when an employee is no longer working for the company

3. Filtering records

The lower section of a profile displays all records associated with that profile. Records can be filtered by:

• All items – displays every record associated with the profile
• Valid items – shows only records that are currently valid
• Valid and recent items – displays all valid records as well as those that have expired in the last 60 days

4. Viewing mobilisations

The Mobilisations tab displays the Care Communities an employee has been onboarded (mobilised) to. For each mobilisation, the following details are shown:

• Mobilisation name – the Care Community
• Status – indicates the current mobilisation status (Valid = compliant with all requirements; Invalid = not compliant with one or more requirements)
• Start Date – the date the mobilisation begins
• Expiry date – the date the mobilisation is due to expire

To view mobilisation and job title requirements, click Details.

Completed requirements are highlighted in green.

Missing requirements are highlighted in red.

Important
Any missing requirements will result in the employee being marked as Invalid for the Care Community, preventing them from checking in. Missing requirements indicate that required documentation or compliance items are not current; therefore, the employee is not compliant.

5. Managing employee details

The Employee details tab stores an employee's personal details, including:

• Employee Details – contains core information such as personal information (date of birth, contact details, and next of kin)

To update employee details:

1. Click Edit details to update the employee's details.
2. Click Name Change form to request a name change (supporting evidence is required to process a name change).
3. Click Send for Verification to submit the changes.

Important
Dates of birth cannot be changed.