This article explains the configurable options available when editing or creating a Site Location within the Tiks VMS Portal. This functionality is exclusive to users with Level 1 (Admin) access.

What it is: Definition

The Site Location edit interface allows administrators to define and configure key attributes of a location used for the Tiks VMS Portal, approvals, and visitor management.

Why it matters: Impact

Proper configuration ensures accurate record routing, streamlined approval processes, and compliance with site-specific requirements such as inductions and visitor approvals.

Key points

• Site name: Enter the name of the new Site Location.
• Address: Type the address to automatically locate it on the embedded map.
• Search: Use the search button to find the address manually.
• Record administrators: Add one or more email addresses (comma-separated) to designate who will receive approval/decline notifications from the Records module.
• Location user types: Specify whether the user is a Visitor, Contractor, or Staff.
• Checkboxes: Configure settings such as:
  • Inductions (with a drop-down to set validity duration)
  • Print
  • Email
  • Photo Site Location Active
  • Visitor Approval Process enabled
• Current time zone: Select the appropriate time zone for the location.
• Date format: Use the format DD/MM/YYYY.
• Save: Click the colored Save button to finalize the setup. The new Site Location will then appear in the list.

FAQs

• Q: Who can access these settings?
  A: Only users with Level 1 (Admin) access.
• Q: What happens if I don’t assign Record Administrators?
  A: No one will receive approval/decline notifications for submissions related to that Site Location.
• Q: Can I change the induction validity period later?
  A: Yes, you can update it anytime by editing the Site Location settings.

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