Who is this article for?

Admin users who manage record requirements for contractor companies in the TIKS Admin Portal.

Acess to the Admin Portal and permissions to configure record settings are required.

This article explains what happens when a company record is activated in TIKS, and how contractor companies can respond if a record is not applicable to them.

Details

What it is:
Activating a company record in TIKS applies the requirement to all contractor companies across all sites.

Why it matters:
This ensures consistent compliance expectations across your projects, while still allowing flexibility for companies to respond appropriately.

Key points

• Global application – When a company record is marked “Active,” it becomes a requirement for all contractor companies on all sites.
• Not applicable option – If a record does not apply to a specific contractor company, they can select Not Applicable and submit that as their response.
• Admin review – Admins can choose to Approve or Reject the “Not Applicable” response based on the company’s justification.
• Example – A flower supplier may not need to submit a Safe Work Method Statement (SWMS) if they do not perform high-risk construction work. In this case, they can mark the record as “Not Applicable.”

FAQs

• Does activating a company record apply it to all companies?
  Yes. Once activated, the record is required for all contractor companies across all sites.
• Can a company opt out of a record requirement?
  Yes, by selecting “Not Applicable” and submitting it for admin review.
• Who decides if a record is truly not applicable?
  The system administrator reviews and approves or rejects the company’s response.

Related Articles

• Understanding record type options in TIKS
• How to set up Records for contracting companies
• How to onboard a contracting company