Level 3 users can view and manage comprehensive health and safety records for employees, including medical information, drug and alcohol testing, and safety sessions.

What it is

The Health & Safety Records section provides a centralized location where authorized users can access and manage critical employee health data, testing records, and safety training information directly from the employee profile page.

Why it matters

Maintaining accurate health and safety records helps organizations comply with workplace regulations, ensure employee wellbeing, and make informed decisions about work assignments and safety protocols.

Key points

• Only level 3 users with appropriate permissions can access health and safety records
• Medical records include allergies, medications, and operational history
• Drug and alcohol testing results are stored for compliance tracking
• Selection overrides update nightly on terminals
• Safety session statuses track training completion and compliance

Section breakdown

1. Medical records

Access comprehensive medical information for informed workplace decisions.

Medical tab features:

• View medical type, worksite, and entry/expiry dates
• Monitor management plan alerts
• Add new medical records as needed

Medical records tab:

• Access detailed medical record information
• Review historical medical data

Medical details tab:

• Document employee allergies
• Record past operations
• Track current medications

Important notes:

• Expand entries to view additional details and attachments

• Medical viewing requires both level 3 access and specific permission settings

2. Drug and alcohol testing

Monitor compliance with workplace substance testing requirements.

DA test results

Track supplied drug and alcohol test outcomes.

• View test type, worksite, result, and date
• Add new test results
• Expand entries for detailed information and attachments
• Delete outdated records

DA selection overrides

Control employee selection probability for drug testing.

• Monitor worksite assignments and selection chances
• Set start and end dates for variations
• Track when variations were requested

Critical timing information:

• Overrides update on terminals during nightly updates only
• Same-day start dates become effective the following day
• Network outages may delay terminal updates

BAC test results

Review breathalyzer test data from workplace testing.

• Access test type, results, and worksite information
• View test dates for compliance tracking
• Remove outdated test records

BAC selection overrides

Manage breathalyzer testing selection parameters.

• Adjust selection probability by worksite
• Configure start and end date ranges
• Monitor variation request dates

Update schedule:

• Variations sync to terminals during nightly updates
• Same-day changes take effect the next day
• Network issues may cause synchronization delays

3. Health and safety sessions

Track employee safety training and compliance status across all user levels (1-3).

Session status categories:

• Pending Sessions: Training awaiting approval or scheduling
• Approved Sessions: Confirmed training ready for attendance
• Upcoming Sessions: Scheduled sessions approaching deadline
• Attended Sessions: Completed training with records

FAQs

Who can access health and safety records? Only level 3 users with custom permissions enabled can view and manage these records.

How often do testing variations update? Selection overrides and variations update nightly. Same-day changes become effective the following business day.

Can I delete test records? Yes, authorized users can delete existing test records from both DA and BAC testing sections.

What medical information can I track? The system stores allergies, past operations, current medications, medical types, management plans, and expiry dates.

Related articles

• Health & Safety Session Scheduling Guide
• User Permission Management
• Employee Profile Overview
• Compliance Reporting Tools