Summary:
This article explains the Employee details tab in the employee profile page. It outlines the sections available, who can access them, and what actions users can perform based on their permission level.

What it is:
The Employee details tab is a feature in the employee profile page that allows level 3 users to view and manage employment-related information and diary notes. Access is controlled by custom permissions.

Why it matters:
This tab provides secure access to sensitive employee data and supports efficient profile management for authorized users. It ensures that only users with the appropriate permissions can view or modify employment details and diary notes.

Key points:

• Only level 3 users can access the Employee details tab.
• Access to specific sections depends on custom permissions and worksite assignments.
• Users must re-authenticate to access diary notes.

FAQs:

Can all users view employment details?
No. Only level 3 users with the appropriate permissions can view employment details.

Can I add or edit diary notes?
Yes, level 3 users can add or manage diary notes after re-authenticating.

Sections in the Employee details tab:

1. Employee details

This section allows level 3 users to view and manage employee information based on their permissions. It includes the following sub-tabs:

• Details tab: Displays general employee information.

• Employment tab: Shows employment details such as company name, contact number, and address. Level 1–3 users can view this if they have the required permissions.

• Photos section: Allows users to view and upload employee photos. If a photo exists, users can:

• Replace it by clicking Replace photo

• Edit or crop it by clicking Edit this photo

• ID numbers tab: Displays the Damstra ID and other unique identifiers. Users can click a link to learn more about customizing or adding identifiers.

• Change history tab: Shows a log of changes made to the employee profile.

Note:

• Only level 3 users can view privacy-sensitive employment details.
• Company details appear only if the user is a site contact assigned to a single worksite.

2. Diary notes

This section allows level 3 users to view and manage diary notes for an employee. Access is filtered by worksite and requires users to re-enter their login credentials.

Displayed information includes:

• Organisation/Worksite
• Entered by
• Note
• Date added

Note:

• Click the Add diary note button to create a new entry.

• If the employee profile is linked to another, the top summary will show:
  • Employee name and ID number
  • Company name

Related articles:

• Permission levels and access control
• Managing employee profiles