Who is this article for?

Admins and Editors who need to ensure fonts display correctly when uploading documents to Ideagen Learning.

Microsoft Office access and permission to save or export documents are required.

When documents are uploaded to Ideagen Learning, they are converted into a playable format. If your presentation uses fonts not available on Ideagen's servers, the formatting may not display correctly. This guide shows how to embed fonts or convert your document to PDF to preserve formatting.

1. Steps

1. Embed fonts in PowerPoint or Word (Windows only)

   • Open your document in PowerPoint or Word.
   • Click File and then select Options.
   
   • In the Options window, go to the Save section.
   
   • Select the checkbox labeled Embed fonts in the file.
   • Save your document again.

2. Print to PDF (if font embedding is not supported)

   On Windows:

   • Open your document and select Print.
   • In the printer dropdown, choose Microsoft Print to PDF.
   
   • If this option is unavailable, install a third-party PDF printer such as CutePDF Writer.

   On macOS:

   • Open your document and select Print.
   • In the bottom-right corner of the print dialog, click the PDF button.
   • Choose Save as PDF....
   

3. Export to PDF (PowerPoint or Word)

   • Open your document.
   • Click File and then select Export.
   • Choose PDF as the file format.
   • Click Export.

   Once exported, upload the PDF version as a Document Module to Ideagen Learning.

2. Tips

• Embedding fonts is ideal for editable documents.
• PDF conversion ensures consistent formatting across all devices.
• Always preview your document in Ideagen Learning after upload to confirm formatting.

3. Further reading

• Creating a lesson with video module
• Creating a lesson using a document module
• Editing module properties
• Creating a module chapter